Paper and Poster Guidelines

 

Paper Guidelines:

Submission deadline:  May 1, 2006.

Submit electronically: as a Microsoft or WordPerfect file; Submit as one document.

Length: Not to exceed 30 pages, including all tables, figures, notes, appendices, and references.

Margins: 1" (2.54 centimeters) on all dimensions.

Font:     12 pt.

 

Poster Guidelines:

Registration: To secure display space you must register your poster with the committee by May 20 th 2006 . Email registration to Ms Yani Saloh at y.saloh@cgiar.org

Dimensions: Each panel display area is 1,5m (wide) and 1,25m (high). Posters will be mounted on free-standing panels provided by the committee.

Content: Illustrations must be drawn clearly. The text should be readable at a distance of 1.5 meters. Please see ‘Guidelines' below for more explanation of how you should create your poster.

Your Duties

Please mount your poster Sunday 18th June 17:00 - 21:00 and take it down again Friday 23rd June 12:00 – 17:00

Official Display

Venue: Open Stage, Arma Resort, Ubud, Bali , Indonesia

Date: 19th – 23 rd June, 2006

Time: 09:00 – 21 :00 each day except for the final day when the display closes at midday

There will be no oral presentation of a poster but you should be present to explain your poster if attendees have questions. We will provide you a schedule of presenting the posters based on topic submitted to the committee (schedule tba).

Guidelines for Creating your Poster *

The Committee wish to emphasize the importance and effectiveness of posters as a means of communicating research and activity results. A poster is a synopsis of a paper that is presented visually on one large sheet of paper. A poster uses text and graphics (figures and photographs) to summarize a research or activity and its results.

Basically the information is provided through the use of visuals in a well-coordinated and organized combination of text and illustrations.

1. Text and design

• Be brief – a poster full of text will not be read
• Be clear – should take into account the audience, perhaps they won't understand the terms you use without further explanation – never use acronyms that you don't explain
• Use graphs, photographs and diagrams – but don't overload the poster, if it looks crowded and complicated people won't want to look at it
• Use a graphic designer if possible.
• Choose a readable, sufficiently large font, (Arial, minimum 28 points) for the text.

Sample of Arial font, 28 points

• Have a native speaker check the text
• Include your contact data (name, institute, address, phone, fax, E-mail address) and a photo will help people who want to discuss your poster find you.
• Don't forget your donors and partners – using their logos may be appropriate but make sure you ask them first

2. Format

• Introduction: a couple of brief sentences to state the purpose of the study.
• Methods: a simple list or flow chart.
• Results: an illustration, table, figures or graphs plus one or two photos accompanied by a simple Statement – remember not to crowd the poster
• Discussion: a short list or summary paragraph of conclusions
• References: these are best left to the written paper that your poster will be based on. Ifyou feel references are essential, include no more than two or three in a smaller font than the rest of the poster.

3. Visuals (illustrations, figures, graphs, photographs, and tables)

• Visuals should be at least 13 x 18 cm (5 x 7 inches)
• Captions and labels on visuals should be readable from two meters away. Avoid unnecessary detail.
• Graphs are easier for the audience to understand than tables.
• Graphs should clearly distinguish lines or bars by texture or colour.
• Use only one vertical scale per graph.

4. Presentation

• Poster board number and location will be advised once you have registered.

 

* This information is based on guidelines provided by the Center for International Forestry Research (CIFOR)